Hiring a VA: What Tasks Should You Give Your Unicorn Digital Marketing Assistant?

Hiring or Learning How to Become a Unicorn Marketing Virtual Assistant by Emily Reagan PR

Lessons from a Unicorn Digital Marketing Assistant who actually does the work:

So you’re an online business owner who is ready to hire your first teammate, someone who can wear multiple hats as a freelance digital marketing assistant. And you’re starting to think about what that could actually look like, right? To help you get started, here is my quick list of three tasks you’ll be able to hand off first to your brand new virtual assistant!

Keep in mind that it takes time to learn your business, but the more you can involve your assistant and get off your plate, the better off you’ll be in your business.

The goal is to hand off tasks that are sucking up your time so you can get out of the weeds and be working on the high-level tasks in your business.

 

*This blog may contain affiliate links for programs, tools, and courses that I recommend. If you purchase these programs, I could receive a small commission. Thank you! I only recommend vetted programs and tools I use myself! Please check out my tool & resources guide here.
 

In case you’re meeting me for the first time, I’m Emily Reagan. Since launching my freelance career in 2009, I’ve had the privilege of collaborating with industry leaders like Jennifer Allwood, Miss Mustard Seed, Sage Polaris, and Copy Chief. I’ve been involved in a lot of launches and built many high-converting funnels for over 100 clients.

Now I mentor and teach students to do that same marketing work and more in my Unicorn Digital Marketing Assistant School. I also connect experienced freelancers with my network, quality leads, resources and trainings in my Digital Marketer’s Workgroup, a thriving tight-knit membership community of freelance digital marketing assistants, specialists, and managers.

 

First things first

There is a price difference between admin tasks, digital marketing tasks and management roles.

Fortunately, a well-rounded digital marketing assistant can help with both but it’s important to know that for long-term in your business you will want to hire admin help to keep costs down and keep your unicorn in their zone of genius.

You get what you pay for. Here’ s a break down of typical rates: 

>> $15-20/hour tasks are admin tasks — calendar and inbox support, client experience help, data management

>> $25-$40/hour tasks are digital marketing tasks — email marketing, social media, content marketing, tech, web design, graphic design, video editing

>>$45-75/hour are marketing project management roles – launch manager, podcast manager, affiliate manager, etc. They are managing other contractors and hitting deadlines.

>> $55+/hour specialized, creative marketing projects — copywriting, web design, tech, Facebook ads, usually charged per project

I break down the rates for you because I see business coaches saying “hire out the $10/hour tasks” so you can work on the “$1,000/hr tasks”

But there are no $10/hr tasks! 

Be smart about where you are in business, who you’re hiring and what they’re charging.

Not everyone can afford a team of 10 specialists right off the bat, which is why I train unicorn digital marketing assistants to hit that sweet spot of marketing-savvy and well-roundedness. 

To Do List Pink Planner for Virtual Assistants & Business Owners by Emily Reagan PR

Tasks to Handoff to your New Part-Time Digital Marketing Assistant

Now let’s get on with what to hand off to your versatile unicorn digital marketing assistant (DMA).

I all them unicorns because all of us freelancers come with unique backgrounds, education and passions/interests. If you find a teammate who has experience in your field, it’s a dream hire because they’re familiar with your content. But a unicorn can also be vision and mission-aligned and just excited to support your business behind the scenes. Unicorn does NOT mean they do everything in your business. It just means they’re a rare, perfect fit for the long-haul.

I teach my unicorns to focus on the weekly ongoing digital marketing work so you can free up your time to take on my clients, build digital products, do your visibility gigs and steer the vision of your company.

The goal is to get your new teammate embedded on your team and the best way is to start operating your business like you’re already at your dream business.

So let’s say you’ve reach that pinnacle and you’er at capacity, what are you NOT doing in your business anymore? What will you need help with? What are the things you won’t have time for? Or just don’t like doing? 

Marketing tasks can easily take up 10 hours of work each week. What could you do with an extra 10 hours? YOU COULD MAKE MONEY!

So be smart and offload and delegate tasks that slow you down.

Here’s what I’d start with so you are developing a team who can take over:

1. Weekly Emails

I always recommend unloading with the weekly emails! It’s a great place for your new teammate to get familiar with your brand, audience, and voice. And it will quickly take a big stress off your plate.

Eventually you want to pull out of your emails, right? In a launch you’d like to say, “schedule these emails at this time to these people” and not have to do the work. It’s soooo time consuming and you’ll want one main chef in the kitchen … aka not you because you own the restaurant.

So get your unicorn familiar with your ESP (email service provider) right away. Think of the time it will free up! 

You’ll want to set up a system for emails with your new Digital Marketing Assistant (DMA) so this workflow is occurring routinely every week.

Then give your unicorn your weekly email copy written out in a shared google doc.

Let them load it, format it, segment it, tag it with all of those clicks and automations. You know, get it all set up — locked and loaded.

Then you QC it. Make sure it’s right and tweak it if needed. Hit send/schedule. 

Within no time you can pass on building opt-ins and reporting on stats to your UDMA also.

Maybe if you have a unicorn with copywriting skills she can help you write them right away! Otherwise, that’s a task you can plan to develop over time with feedback and slowly letting go of the reigns. You’ll have to discuss to your UDMA to see where their strengths are and how they can help

Tasks To Do List for Online Business Owners Hiring a Virtual Assistant by Emily Reagan PR

2. Formatting & Publishing Blogs

The next easy hand-off task is blog content.

Get out of the WordPress weeds already! Get your Digital Marketing Assistant familiar with your posting process, your brand voice and helping your generate organic traffic. Who cares if she’s not a WordPress “expert” — this will be the best, safe place to learn inside the posts.

Plus blogging and guest blogging is one of those tasks we always intend to do as online business owners but always run out of time for. So hand it off!

You’ll want to set up a system for blogging with your new Digital Marketing Assistant so this workflow is occurring routinely every week.

Each week, give your Digital Marketing Assistant your new blog post written in a google doc.

Repeat the process just like the email for your blog posts.

Your unicorn  can work on the formatting, supporting graphics, related offers and email captures.

AND THEN HAND OFF THE SEO. Your unicorn can optimize for top search words.

That will open doors to new tasks that you can hand off to your virtual assistant: making copy changes, taking over your press page and maybe building new landing pages. 

And you can pretty much hand off the entire SEO process if you have a unicorn on your team. This also opens doors to affiliate marketing and strategizing about content. 

Not to mention repurposing the content you’ve already created elsewhere.

This will be a HUGE time saver for you and will make it much easier to be strategic and intentional about feeding the content machine in the future.

Blogging is back!

AI tools are making it easier for business owners to play a bigger game when it comes to ranking on Google. A Marketing Assistant can help you play the game without lifting a finger to press a publish button. Listen here to this episode.
Let's get social - social media tasks for unicorn virtual assistants by Emily Reagan PR

3. Social Media Scheduling & Repurposing & Engaging

Repeat the system and hand off your social media tasks to your new Digital Marketing Assistant.

Social media is a beast for business owners! As much as I love it, I know it can also turn into drudgery and sap your creative energy.

So get ready to hand over your social media tasks and develop a workflow with your Digital Marketing Assistant.

Start with one platform, where your audience and top clients are hanging out the most. It could be Instagram, LinkedIn, Facebook, Tiktok, Pinterest, Youtube, etc.

Repeat the same process.

You do the writing. Let your unicorn do the hashtag research and scheduling.

And if you really aren’t a fan of IG, let her start taking over some engagement tactics too.

Then do the same for FB, TikTok, LinkedIn, etc.

You’ll still have to show up on your own social media because it needs to feel authentic and real. Your fans want to connect with you, not your UDMA (even if they are fabulous!).

But a Unicorn Digital Marketing Assistant can make that much easier and repurpose your old content or other content into social posts too.

And when it stops feeling like a tedious chore every week, you will be a lot more inspired, spontaneous, and authentically engaged when you do show up.

What you need to know before hiring a full-blown social media manager: Watch here on this 20-min IG Live.

4. Community Management

Free and paid/student Facebook group can be a lot of repetitive work but as the core of your business not something you want to hand off to just anyone. I highly recommend using your Digital Marketing Assistant to help you moderate, manage and engage your groups.

This could be in your free or paid communities, live coaching programs or pop-up launch groups.

Have your Marketing Assistant gather frequently asked questions, member testimonials and ideas for content.

Again if you’re operating at a level where you’re maxed out, you just wouldn’t have the time. So get someone on board NOW to help schedule posts, events, collect testimonials and gather pain points to use in your copywriting.

 

5. Website Updates

You don’t need to spend your time making little website updates. You want a teammate who knows your tech stack and can easily make updates to pages without having to involve an expensive web developer. Have your Marketing Assistant make updates to

  • Press Page
  • Tools & Resources 
  • Work with Me Page
  • Landing Pages
  • Sales Pages & Waitlists
  • Thank you/Confirmation Pages
  • Blogs (see above)

Eventually your marketing assistant will be able to create entire landing and sales pages if you can hand over the copy. They may come into your business with this skills already and go straight into building you a lead magnet opt-in or another type of funnel. 

6. More Digital Marketing Tasks

What else can your marketing assistant do? Well just ask!

Here are other areas where marketing assistants can help out or take over at the manager level:

  • Email Tech & Automations
  • Funnel Building
  • Podcast Production Support
  • Online Summit Support
  • YouTube Optimizing & Publishing
  • Content Repurposing
  • LinkedIn 
  • Live Webinar Support
  • Launch Support
  • Affiliate Management
  • Copywriting & Content Writing
  • Speaker & Media Kits
  • Podcast & Media Pitching
  • Video Editing
  • Graphic Design
  • Pre-Launch & Launch Strategy
  • Competitor Research
  • Marketing Research
  • VOC Gathering
  • Testimonial Interviews & Gathering
  • SOP Writing & Organization
  • Project Management Tool Set Up
  • Online Business Management
  • Looker Studio Dashboard Creation
  • Calendar Management
  • Speaking Gig Booking & Pitching
  • Curriculum Design

Take the time to ask and nurture your teammates to grow into areas they want to explore and learn. This is a surefire way to keep teammates loyal and performing at their best when they’re challenged and leaning into their zones of genius. Especially if you have a true “unicorn” that has past work experience that you can take advantage of. For instance, teachers can help with curriculum design!

⚡️  Related Podcast Alert: The first three tasks to hand off to your new unicorn virtual assistant

Take a break from all the reading and listen to these tips on audio on my recent podcast episode!

Listen on Apple Podcasts | Spotify | Blog

The Takeaway: Hiring a new virtual marketing assistant can be intimidating, but giving these tasks to your unicorn digital marketing assistant will be an easy way to get started together.

Wouldn’t it be nice to have someone on your team know your brand voice? Maybe crank out a social media post or email when you’re totally overwhelmed or vacationing in Hawaii?

Having your unicorn start with these three tasks may seem TOO simple. But she’s reading your words, soaking up your tone & voice, and LEARNING YOUR BUSINESS.

She’s becoming a part of your team and it starts slow.

You’ll develop your workflow. She’ll be able to take on more. You’ll never look back.

Unless you’re a control freak.

(Yeah, honestly that’s one of the big mistakes business owners often make when hiring their first teammate.)

 

Where can I find a Unicorn Digital Marketing Assistant to help in my business?

Fill out this form here and I’ll share your job for free with my freelance marketing assistants, specialists and managers inside my Workgroup.

 

Got a teammate you’d like to up level with their digital marketing skills?

My online business owner peers are known to send their teammate through my trainings. This is a sure-fire way to take your growth-mindset VA to the next level in their digital marketing understanding and execution:

  1. Our Digital Marketer’s Workgroup a marketing membership where we cover advanced trainings and tactics for helping clients like you grow their email list, social media presence and launch digital products and education programs. .  There’s an entire resource library of advanced trainings, a community for support and troubleshooting and brainstorming. This is perfect for the up-and–coming admin VA who is already doing some of the digital marketing tasks.
  2. My Quickstart to Facebook Community Management Workshop $197 will teach your VA how to be an all-star community manager in your free or paid Facebook groups. We go above and beyond the basic group settings with how to collect voice of customer data and testimonials, engagement tactics, etc.
  3. The Unicorn Digital Marketing Assistant School covers the spectrum of digital marketing implementation and mechanics. This is the best place to s tart if you have a teammate who has never worked with an online business before. I cover: email marketing, affiliate marketing, funnel building, SEO and blogging, and social media.

Need to bring in a unicorn digital marketing assistant of your own

If you’re ready to take that step in your business and pull out of marketing or admin task, just fill out my form at hireaunicorn.com and I’ll share your job description with my exclusive network of top-notch unicorn digital marketing  assistants.

>>> Then download my free VA Hiring Guide here.

This will help you hire a teammate with the growth mindset and wright work ethic. 

 

Still have questions?

Make sure you’re a member of my Facebook community where we discuss all things about online marketing and working with VAs.

Head over and start a discussion or connect with virtual assistants and freelancers!

Further Reading:

-Emily, Digital Marketing Consultant and Implementer

Emily Reagan is a mom of four, milspouse, freelance digital marketer and Virtual Assistant coach who has helped 400 go-getters, including military spouses, stay-at-home moms, and professional women learn in-demand skills and find flexible remote work as digital marketing assistants and specialists. She’s shared 2,000+ job leads with her freelance marketers & VA community.

Ask her any questions over on Insta @emilyreaganpr

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“I help smart women learn the in-demand digital marketing strategies and profitable tech skills to get hired as a unicorn digital marketing assistant.”

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Emily Reagan is a jill-of-all trades when it comes to digital marketing and techie skills. She’s worked as a behind-the-scenes digital marketing implementor and strategist for a decade for online biz owner clients.

She’s a mom of four, Air Force wife, and founder of the Unicorn Digital Marketing Assistant School, where she teaches smart women the in-demand, highly-coveted digital marketing skills to get flexible, online work.

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